University of Illinois at Urbana-Champaign

Business Office



PROCUREMENT, TRAVEL AND REIMBURSEMENTS

Michelle Davis
Michelle Davis

333-1235
366 Noyes Lab
Victoria Huart
Victoria Huart

244-1750
368 Noyes Lab
Shirley Panepinto
Shirley Panepinto

333-3858
373 Noyes Lab

Procurement Responsibilities

Approve payment on Internal and Regular Purchase Orders; Review Receiving Reports for accuracy; approve and pay all Standing Purchase Orders; process and review Purchasing Activity Reports; advise on Procurement sources; maintain Boehringer Manheim freezer program; gather specs/and or detailing requirements needed for bid/RFP documents; detail basis for not accepting lowest price offers on bid/RFPs.

Place orders; obtain quotes, expedite orders, resolve problems with shipping, receiving, back orders, etc.; check grants to ensure the appropriate funds have been allocated for equipment purchases; arrange for returns and replacements on orders that were received incorrectly or damaged; advise faculty and staff on department, campus, and state purchasing policies and procedures; maintain catalog and pamphlet source information; verify monthly obligations.

Departmental Deadlines for Submission of Documentation to the Purchasing Division for the Monthly Board of Trustees Meetings for FY2008

Sealed Bid Limits (FY2008)

University of Illinois Business and Financial Policies and Procedures Manual (OBFS)

Travel and Reimbursements

Process vouchers paying honorariums, reimbursements, entertainment, seminar speakers, consultants, and subscriptions; process Travel Vouchers; handle petty cash reimbursements; type sales invoices; deposit reimbursement checks into accounts; reserve visitor parking spaces; route Business Office mail.

Useful Information

  • Procurement Act Effective July 1, 2003 - Departmental Issues

  • Fisher is the Prime Vendor. We receive generous discounts on most of the items Fisher carries as well as items that they distribute for other companies. The discount varies depending on the item. You can visit Fisher's web site at https://www1.fishersci.com/. The prices you will see on their web site are NOT what we pay. To get our price, write down the catalog number and contact Michele Davis (333-1235, ), Shirley Panepinto (333-3858, ) or Victoria Huart (244-1750, ) in the Business Office.
    • The School of Life Sciences Storeroom has a Fisher/Promega Enzyme Freezer located in CLSL room 107C with approximately 40 items on hand.
    • Life Sciences Storeroom also has a Gibco/Life Sciences Enzyme Freezer with approximately 50 items on hand.
  • For repair and calibration of balances, and microscopes not covered under warranty or covered under a service agreement you must have a PO number before work is scheduled if work is to be performed onsite. If equipment is being sent in for repair, it is possible that the company will accept credit cards for payment and a PO number will not be necessary. It generally takes 3 days to get a PO number so allow time.

    You may want to contact Jeff Fairchild, Electronics Engineer in Life Sciences. His department does handle repairs and calibration of several different manufactures' balances. They do not service pipettes but can train people to do their own.

    Balances for classrooms take precedence over balances in labs. For more information you may contact Jeff at 244-3479 or . He is located in 393 Morrill Hall.
  • School of Chemical Sciences Standing Purchase Orders have changed. Please contact Michelle Davis at 333-1235 to check the list.
  • There are no standing orders with local businesses. If you need to make local purchases, please submit a purchase request with procurement and we'll place the order.